Knowing how to claim HRDF after training helps you avoid delays caused by missing forms, incomplete attendance records or mismatched documents.
The claim is submitted through eTRiS, but each supporting document needs to be checked carefully before submission.
The article covers the main steps involved after training, including attendance checks, supporting documents and claim submission.
What Happens to Your HRD Corp Grant After Training Ends
An approved grant can only move to the claim stage after the training is completed. Under the HRD Corp Claimable Courses scheme, the training provider submits its claim first, followed by the employer.
The training provider updates the trainer details, trainee attendance and attendance records in eTRiS. The provider’s claim must be approved before the employer can submit its claim. Your HR team then reviews the information, enters the allowable claim amounts and submits the required supporting documents.
The final claim is subject to the amount approved under the grant and HRD Corp’s allowable cost rules, so expenses above the approved limit may need to be covered by the employer.
Employers should also review how the HRDF contribution in Malaysia works to better plan their training budgets and available levy funds.
Contact My Team Plan to plan an HRD Corp claimable programme with the documents and provider support needed for a smoother claim process.
Key HRD Corp Claim Deadlines and Limits
The six-month submission window is the first date every HR team must track.
HRD Corp’s Employer’s Circular 3/2019 sets this deadline, and claims submitted after it are not accepted.
| Rule | Requirement | What It Means for HR |
|---|---|---|
| Claim deadline | Within 6 months after training completion | Diarise the cut-off date on event day |
| Grant timing | At least 1 day before the training starts (HRD Corp Claimable Course) | No grant, no claim |
| Minimum attendance | 75% of total training hours | Allowances are prorated for partial attendance |
| Meal allowance | Up to RM100 per pax per day (full day); RM50 (half day) | Attendance records drive this figure |
| Consumable materials | RM100 per group; itemised invoice above that | Relevant for DIY and creative workshops |
| Reimbursement amount | Approved grant or actual cost, whichever is lower | Budget against the approved figure |
These limits come from HRD Corp’s Allowable Cost Matrix guidebook (January 2026 version), which is worth bookmarking before every programme.
Documents Checklist for Your HRDF Claim
A complete claim pack is what gets your claim approved without a query. Gather these before you open eTRiS:
- Official course fee invoice issued by the training provider
- Joint Declaration 14 Form (JD14), completed after training and signed by a manager-level officer or above
- Attendance T3 Form, matching the version the training provider uploaded
- System-Generated Attendance Report for remote online training, showing date, trainee names and clock-in and clock-out times, signed and company-stamped
- Official receipt and tax invoice for chartered transport or venue rental
- Flight invoice and receipt or e-ticket where air travel is claimed
Save each file with the grant number and document type in the name. Your HR team will thank you when HRD Corp asks for a document months later.
How to Claim HRDF After Training in eTRiS: 8 Steps
Employers submit every claim through the eTRiS portal using the steps below.
- Log in to your employer eTRiS account.
- Open Applications, then Claim, then Submit Claim With Grants.
- Click Claim beside the approved grant. Only grants with completed training appear here; a missing grant means the provider has not closed attendance yet.
- Enter the contact officer details and click Next.
- Check the grant information pre-filled from your application.
- Review the trainer details, trainee attendance and attendance form uploaded by the provider. Ask the provider to correct any mismatch before you continue.
- Key in the claim amount for each allowable cost item and upload your supporting documents.
- Complete the employer declaration, tick the pledge box and click Save & Submit.
Once submitted, your claim will be reviewed by HRD Corp.
A letter of approval is sent by email after approval, and HRD Corp states that claim and payment processing takes seven working days.
Have a team-building day coming up? Speak to My Team Plan before the event so the claim paperwork is planned from day one.
How My Team Plan Makes HRDC Claimable Team Building Easier
My Team Plan designs HRDF claimable team building programmes that combine hands-on activities with clear learning outcomes in communication, collaboration and problem solving, while also supporting the claim process.
- Skills that justify the grant: HRDF training programs give your claim a clear training purpose through structured learning outcomes in areas such as communication, leadership, problem solving and sales.
- Formats that fit your team: indoor, outdoor, virtual and hybrid sessions across Kuala Lumpur, Selangor and nationwide, including DIY workshops and CSR workshops.
- Proof you can check: over 250 successful events, 250+ brands served and over eight years of running corporate programmes in Malaysia.
- Fast replies when something needs fixing: enquiries are answered within 24 hours, so attendance or trainer corrections do not stall your claim.
Make Your Next HRDF Claim Count
Small documentation errors or missed deadlines can put your HRDF claim at risk.
My Team Plan supports companies with HRD Corp-claimable team building, clear claim documentation and responsive support backed by more than 250 successful events.
Book a consultation with My Team Plan today.
Frequently Asked Questions on How to Claim HRDF After Training
1. How long do I have to submit an HRDF claim after training?
HRD Corp claims are generally submitted within six months after training, and My Team Plan provides the required programme documents after your session.
2. Who submits the HRD Corp claim, the employer or the training provider?
The employer submits the claim through eTRiS, while My Team Plan provides the trainer, attendance and programme details needed for submission.
3. What documents do I need for an HRD Corp claim?
Common claim documents include the course fee invoice, signed attendance records and required HRD Corp forms, which My Team Plan prepares for its claimable programmes.
4. Can team-building activities be claimed under HRDF?
Yes, eligible structured team building with clear learning outcomes can be claimable, including selected My Team Plan programmes focused on communication, collaboration and problem-solving.
5. How long does HRD Corp take to pay out a claim?
Processing time depends on whether the claim is complete, and My Team Plan helps prepare accurate attendance and programme records to reduce avoidable delays.
6. What should I do if my HRDF claim is queried?
Correct the requested item in eTRiS and resubmit it, while My Team Plan can assist with any provider-side trainer, programme or attendance details.